Services

Timing Equipment
Clock
Race Announcer

What PERFECT TIMING provides:

• assistance in purchasing quality, compatible race numbers
• guidance in design of event entry form (registration form)
• data entry of registrants
• race-day data entry if necessary
• training of registration volunteers
• online registration with active.com if desired
• guidance in finish area layout and organization
• training of finish line volunteers
• accurate timing of your event
• large display finish line clock and stand
• announcer’s computer or pre-race roster for identifying participants at the finish line
• results, preliminary and final, printed and posted
• complete printout of results in various forms
• electronic file of official results
• electronic file of mailing list and database
• individualized email results sent to participants with valid email addresses
• race results sent to media, webmaster of your choice and posted on our website
• timing equipment for rental lease if you want to time your event yourself

What PERFECT TIMING needs from you:

• description, diagram and tour of of finish area and facilities prior to event day
• at least two week notice of race requirements of age groups, awards and result details
• adequate finish line chutes and equipment 3′ wide 100′ long per lane
• flagging or fencing for traffic and crowd control of finish area
• on-site electrical supply for timing equipment
• 4 to 40 finish area volunteers for setup and timing support
• a half hour of time for training of volunteers well before the event start
• note: without proper number of trained volunteers we cannot ensure results accuracy
• high quality easy to read bibs with bar codes on pull tags
• ie: 3″ tall minimum black numerals on solid light colored background for bibs
• accurately filled out large legible pre-registration forms prior to event day
• registration forms require at minimum name, age, sex, event and bib number
• note: avoid forms that are small, multiple format or those printed in newspapers
• note: use one central location for registration form drop off

FEE STRUCTURE – CHIP TIMING:

• $3.00 per participant with a $1000 minimum fee (covers the first 333 racers).
• $4.50 per participant for those registering on the day of the race.
• $1000 for additional timing stations (i.e. start, splits).
• $1.50 per unused tagged bib numbers.
• Triathlons: $3.00 per participant/team. $1.50 extra for each additional leg time (i.e. 3 split times is $6.00 per participant) plus one time purchase of chip straps. Please note that a Triathlon may require multiple timing stations and incur the $1000 fee for additional timing stations.

FEE STRUCTURE – OTHER EXPENSES AND DISCOUNTS:

• $100.00 setup fee for each additional entry form style or size (first form set up is no charge).
• $0.60 per mile travel expenses round trip Bozeman, MT.
• Accommodations for PERFECT TIMING crew if overnight stay is required.
• Contact us regarding possible discounts for online registration and non-timed (data entry only) events.